Planning a wedding may seem like fun and games, but there is actually quite a lot of scheduling that goes into the event. Every single moment of the day needs to be planned out and coordinated, and that means you need to create and stick to a very specific schedule in order for everything to go smoothly. If you’re lucky and have an abundance of money saved for your wedding budget, you can hire a wedding planner or coordinator who will take care of all the important details for you. However, most couples can’t afford a professional wedding planner, so it is up to them to put everything together and make sure it all works out. Fortunately, setting your wedding reception schedule isn’t as hard as it seems, provided you do the proper preparations ahead of time.
Preparing Your Reception Hall
Before you can have all of your guests arrive for reception, you’ll need to make sure that is completely prepared for their arrival. That means you’ll need to do all of the decorating such as tablecloths and centerpieces a day ahead of time. Additionally, you’ll need to make sure that all the wedding favors are put on the tables, which means that not only will you have to buy wedding sparklers and candies, but also show up to put them in their proper places. Though you’ll need to spend a fair amount of time getting everything setup and organized, you can do this ahead of time and cross it off your list.
Coordinating Your Vendors
Pretty much all of the service that you’ll have at your wedding reception will be provided by vendors, so you’ll have to have them properly coordinated in advance. This means that you’ll need to meet or talk with them in the days leading up to your wedding so they know where they need to be and when they are supposed to be there. It is important to keep in mind that the schedule for you wedding reception should be kept a little bit flexible in case something takes longer than expected or a vendor runs a little late, but you’ll still need to have a rough outline so things don’t get off schedule too much.
A Basic Timeline
When your wedding reception starts, there should be a basic timeline and sequence of events that you follow. Usually, there is a “cocktail hour” to start off the reception, followed by dinner service. After dinner it’s usually time to give speeches, followed by the couple’s first dance. Then, there is usually a couple of hours of dancing and fun for everyone before you serve the wedding cake. Lastly, traditional things like the bouquet toss are conducted, followed by dancing and socializing until the end of your wedding reception. Though you can change up the order of events or add new ones into the mix, having a basic structure will help you stay organized and ensure that everything gets included.